Title Clerk - New York

Employment Type

: Full-Time

Industry

: Automotive



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Summary

Creates and processes all medium to heavy duty vehicle deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons and handles the legal transfer of documents for the Department of Motor Vehicles.



Required Experience:


  • 5 years of Automotive Billing Experience
  • An understanding of New Yorks Electronic MV-50 through VERIFI
  • ADP or Reynolds and Reynolds experience is required along with DMV knowledge as well as the ability to separate deals.



Essential Duties


  • Processes all new and used vehicles for registration in the state in which they will be titled.
  • Prepares tax and title documents.
  • Submits all legal transfer work to the Department of Motor Vehicles.
  • Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
  • Checks for accuracy in the application and ensures that all information is complete.
  • Bills out all dealer trades and prepares Certificates of Origin.
  • Maintains proper record keeping with accordance of state and local laws.
  • Maintains a system to verify out-of-state titles.
  • Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
  • Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
  • Prepares stock cards for new and used vehicles.
  • Posts vehicle sales and purchases.
  • Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
  • Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
  • Cross-trains others to handle title clerk daily responsibilities.
  • Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
  • Maintains record keeping for receiving and delivery of vehicles.
  • Maintains a professional appearance and a neat work area.
  • Posts sales transactions to accounting records such as worksheets, ledgers and computer files.
  • Reconciles office records with those of the sales department.
  • Prepares a daily report of contracts, vehicle receivables due and proceeds.
  • Accounts for all deal records. Compiles a list of any missing transactions.
  • Resolves any titling problems with the responsible managers.
  • Signs off on commission payments based on final documentation.
  • Prepares invoices, listing items sold and service provided, amounts due and credit terms.
  • Reports unit sales figures and overaged vehicle inventory to controller.
  • Keeps abreast of factory sales programs and ensures proper credits to accounts are made.
  • Compiles reports as requested
  • Other tasks assigned


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A.A.) or equivalent from two-year college or technical school or five years related experience and/or training; or equivalent combination of education and experience.


Language Skills


Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.


Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.



Mathematical Skills

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.


Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability


Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.


Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.



Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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